The University of Georgia Guidelines for Appointment, Promotion, and Tenure (the "Plum Book," adopted May 7, 1992) states on page 17: "For assistant professors in their third year, the head of the promotion/tenure unit shall appoint a committee to review thoroughly the individual's achievements and performance in teaching, research and other creative activities, and service. That committee shall report its findings to the professors and associate professors in the promotion and tenure unit." The procedure outlined below is to be used as a guideline in conducting the third year review within the College of Pharmacy.

1. A committee will be appointed by the Department Head to review the individual's achievements and performance in teaching, research and other creative activities, and service. This committee will consist of 3 College of Pharmacy faculty members: 2 departmental members and 1 member outside of the department. All committee members will be at the rank of associate or full professor. The Department Head is not to serve on the committee. If for some reason, there are not sufficient numbers of senior faculty in the Department, the committee may be composed of faculty outside the department (at the rank of associate or full professor).
2. The materials to be evaluated by the committee shall include:
   a) Equivalent Full Time (EFT) distribution of responsibilities (% time teaching, research and service)
   b) Courses and lectures taught to date and a summary of the teaching evaluations
   c) Curriculum vitae in promotion dossier format
   d) Two page summary of the individual's accomplishments and teaching activities. This should be composed by the faculty member.
   e) External letters (3-4)
   f) Copies of all papers published, in press, or submitted
   g) Letter of evaluation by the Department Head (maximum of 2 pages)
   h) Grants submitted and funded. ("Pink sheets" may be included as additional documentation)
3. External letters of evaluation are to be obtained by the following process:
   - Individual submits the names of 3 assessors.
   - Department Head submits the names of 3 individuals.
   - The committee selects two individuals from each list and requests evaluation letters (see sample letter ).
   - Reviewers should receive the materials listed in item 2a-f.
4. Following the above evaluation, the committee will provide a written report to the Department Head and the individual recommending whether progress toward promotion is sufficient. The Department Head will discuss this report with the individual. The candidate is encouraged to reply in writing to the report and any reply becomes part of the report.
5. At the conclusion of this review, the Committee report, candidate response, if any, and Department Head's recommendation will be forwarded to the Dean. One of the following recommendations will be made by the Department Head to the Dean:
   a) Extend the contract of the faculty member based upon satisfactory progress.
   b) Extend the contract of the faculty member with a suggestion of a formal review during the next year to assess progress.
   c) Not to extend a contract to the faculty member.

Approved at Faculty Meeting
February 11, 1993