Procedures for Posting Positions and Reclassifications

The following Procedures for Posting Positions and Reclassifications became effective July 1, 2005.

Form for Request:

A Critical Position Personnel Action Request form will still be used for those actions requiring senior vice presidential approval. When submitting, please be sure that all signatures have been obtained. Attach additional documentation if needed. The Critical Position Personnel Action Request form can be located at: http://www.busfin.uga.edu/forms/request_to_fill_position.pdf

Filling Vacant Faculty Positions:

Any position that is to be filled due to retirement or resignation of a faculty member must be approved by the Provost prior to instituting a search. This applies to all faculty positions, academic or administrative, and to all colleges, schools and other budgetary and academic units.

Filling Non-Temporary Staff Vacancies:

Units should send posting sheet to Human Resources for posting.

Creation of New Non-Temporary Staff Positions:

The form to establish the new position should be completed at the unit level and receive all intermediary approvals before being routed to Human Resources.

Starting Salaries for New Staff Employees:

All starting salaries that are greater than 15% above the minimum of the specified salary grade range must be reviewed and approved by the appropriate Senior Vice President before offers of employment are extended.

Positions in Provost Area:

For the Senior Vice President for Academic Affairs and Provost, the department should submit the request through the Provost’s Budget Review Office. The Budget Review Office will consult with Human Resources prior to review by the Senior Vice President.

Positions in All Other Areas:

For all others, the department should submit the request to Human Resources. Human Resources will consult with the Senior Vice President and respond accordingly to the department.

Guidelines for Reclassification of Staff Positions:

Reclassification of staff due to a change in duties will be considered by Human Resources. The reclassification form should be completed at the unit level and routed to Human Resources. Human Resources will work with the department head to determine an appropriate classification for the position.

Guidelines for Retention Issues:

Any salary adjustment requests to address faculty and staff retention issues must be approved by the Senior Vice President. Retention adjustments will be limited to mission critical positions. A written justification using the Critical Position Personnel Action Request form must be submitted to the respective Senior Vice President for approval. The effective date for these salary adjustments also must be approved by the respective Senior Vice President. * * * This guideline is effective for all positions, staff and faculty, regardless of funding source. * * *

Promotion Increases for Transferring Employees:

When an employee is promoted, a salary increase may be granted in an amount calculated in one of three ways: a. Up to the minimum of the new classification; or
b. Up to 10 percent above the employee’s current salary; or
c. Up to 15 percent above the minimum of the specified salary grade range.

All promotional salaries that are greater than those mentioned above must be reviewed and approved by the appropriate Senior Vice President before offers of promotion and/or employment are extended.