Procurement
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General Purchasing Information
Purchasing at the UGA College of Pharmacy can be done through the Electronic purchasing (e-purchasing), regular purchase request (4 part pink form) or using a Procurement Card (P-Card). All purchasing must be initiated by the Department Administrative staff and forwarded to the Business office for approval based on UGA policies.
Regular purchase request and e-purchases:
UGA currently uses TSO to process e-purchases. Purchase requests that need to be expedited through the approval process
must be brought to the attention of the Business Office staff. Emergency purchase orders may also be placed. Depending
on availability of funds the Business Office will approve e-purchases. Once UGA Procurement has approved a Purchase
Request a Field Purchase Order will be sent to the Business Office. This will be forwarded to Departments once we have
processed it. Departments, faculty and staff are not allowed to contact the vendor directly regarding any pending purchase
requests. UGA Procurement prefers to contact vendors directly to place orders.
Procurement Card purchases:
Departments may also initiate purchases using UGA Procurement Card based on P-Card policies and procedures. P-Card holders
please read the P-Card policies very carefully, contact the Business Office staff when ever you have doubts. Detailed
information on the P-Card is available at the Procurement Office P-Card page.
You will find complete information on purchasing procedures and statewide contracts at the UGA Procurement Office. Departments must instruct employees with questions about purchasing or contracts to visit that Web site or contact the Business Office staff directly.
Central Office Supply (COS) Purchasing:
Departments are requested to place their orders directly with COS. Orders with COS may be placed after Department Head
approval has been received. COS ordering information is available online. Once an order has been placed with COS,
copy of the paperwork must be sent to the Business Office for posting.
While UGA forms, copy paper, bankers boxes and other items are available from COS, general office supplies may be purchased via P-card from other office supply vendors, too. Please check with the Business Office to see if a vendor has been approved on a state contract.
Central Research Stores (CRS) Purchasing:
Departments are requested to place their orders directly with CRS. Orders with CRS may be placed after Department Head
approval has been received. CRS ordering information is available online. CRS orders may be completed online and
forwarded to the Business Office for final approval. Please print copy for your records. These are approved by the
Business Office before noon every day. Please call the Business Office staff regarding an emergency CRS order that
needs to be approved.
Maintenance Agreements:
All requests for new maintenance agreements must be approved by Department Heads before these are forwarded to the Business
Office for further processing.
Software Purchasing:
Software may be purchased through Managed Software Distribution (MSD) using the forms available at
MSD Order Forms. You can provide accounts numbers or use your P-Card
if you have one.