Posting Positions and Reclassifications
The following procedures for posting positions and reclassifications became effective July 1, 2008.
Form for Request to Fill a Position
A Critical Position Personnel Action Request form will still be used for those actions requiring senior vice presidential approval. When submitting, please be sure that all signatures have been obtained. Attach additional documentation if needed. The Critical Position Personnel Action Request form can be located at: http://www.busfin.uga.edu/forms/request_to_fill_position.pdf
iPAWS--Integrated Position and Applicant Workforce System
iPAWS is UGA's online employment system. All temporary and non-temporary staff positions must be posted on iPAWS. Any position to be posted must be initiated by the concerned department and forwarded to the Business Office for approval after a request to fill has gotten the required approval.
Filling Vacant Faculty Positions
Any position that is to be filled due to retirement or resignation of a faculty member must be approved by the Provost prior to instituting a search. This applies to all faculty positions, academic or administrative, and to all colleges, schools and other budgetary and academic units.
Starting Salaries for New Staff Employees
All starting salaries that are greater than 15% above the minimum of the specified salary grade range must be reviewed and approved by the appropriate Senior Vice President before offers of employment are extended.
Guidelines for Reclassification of Staff Positions
Reclassification of staff due to a change in duties will be considered by Human Resources. The reclassification form in IPAWS should be completed at the unit level and routed. Human Resources will work with the department head to determine an appropriate classification for the position.
Guidelines for Retention Issues
Any salary adjustment requests to address faculty and staff retention issues must be approved by the Senior Vice President. Retention adjustments will be limited to mission critical positions. A written justification using the Critical Position Personnel Action Request form must be submitted to the respective Senior Vice President for approval. The effective date for these salary adjustments also must be approved by the respective Senior Vice President. This guideline is effective for all positions, staff and faculty, regardless of funding source.
Promotion Increases for Transferring Employees
Promotion Increases for Transferring Employees:When an employee is promoted, a salary increase may be granted in an amount calculated in one of three ways:
- Up to the minimum of the new classification; or
- Up to 10 percent above the employee’s current salary; or
- Up to 15 percent above the minimum of the specified salary grade range.
All promotional salaries that are greater than those mentioned above must be reviewed and approved by the appropriate Senior Vice President before offers of promotion and/or employment are extended.
