Grants and Contracts: Post-Award
Regular grant accounts:
Once Contracts & Grants (C&G) proposals have been reviewed and approved for award, the Principal Investigator (PI) and Sponsored Programs Administration (SP) will be notified of the award. Some negotiation may be required prior to the actual award.
When the award is made, the Post award section of C&G will create an account number. Contracts & Grants will process a budget amendment to reflect the budget into TSO based on the budget approved by the sponsor. The College Grant Coordinator will notify the PI and Business Office of the grant approval and the new account.
Expenditures on a sponsored account should be a justifiable expense related to the scope and mission of the project. Hiring of personnel for the grant must follow established policies and procedures. Ultimately the PI is responsible for all transactions relating to the grant.
Flexibility in moving funds amongst budget categories varies with sponsors. Consult with the sponsor, Business Office, or the Grant Coordinator if there are questions.
Foundation accounts:
During the year the Dean allocates funds from the UGA Foundation and the Arch Foundation to faculty based on proposals requested. Funds are transferred to UGA from the foundation to accounts setup for the purpose. These funds must be spent based on the intention of the donor in the Trust agreement by the period specified (generally no later than the end of the fiscal year). Any unspent balances return back to the foundation and are re-invested. UGA will not allow certain expenses, like entertainment expenses to be charged to these UGA accounts. These requests must be sent directly to the foundation through a check request prepared by the Deans Office.
